Tenant Settings – The Magic Wand – LR Virtual Classroom

There are different sections in the Tenant Settings. Firstly, familiarity with tenant settings enables data analysts to work more efficiently within the Power BI environment. By knowing how to configure settings such as workspace access, data governance policies, and security protocols, analysts can ensure that they have the necessary permissions and resources to carry out their tasks seamlessly.

By understanding how settings such as tenant-level permissions, data classification, and audit logging function, analysts can provide valuable insights and recommendations to stakeholders regarding best practices for data management and security.

So, let’s deep dive into the Admin Portal. Are you ready?

1. MICROSOFT FABRIC SETTINGS

2. HELP AND SUPPORT SETTINGS

3. DOMAIN MANAGEMENT SETTINGS

4. WORKSPACE SETTINGS

5. INFORMATION PROTECTION SETTINGS

6. EXPORT AND SHARING SETTINGS

7. DISCOVERY SETTINGS

8. APP SETTINGS

9. INTEGRATION SETTINGS

10. POWER BI VISUAL

11. USING R AND PYTHON VISUALS

12. AUDIT AND USAGE SETTINGS

13. DASHBOARD SETTINGS

14. DEVELOPER SETTINGS

15. ADMIN API SETTINGS

16. GEN AI DATAFLOW SETTINGS

17. TEMPLATE APP SETTINGS

18. Q&A SETTINGS

19. SEMANTIC MODEL SECURITY

20. METRIC SETTINGS

21. DATAMART SETTINGS

22. DATA MODEL SETTINGS

23. QUICK MEASURE SUGGESTIONS

24. COPILOT AND AZURE OPENAI SERVICE

1.MICROSOFT FABRIC SETTINGS

Basic settings are as below. Though they are not so expected in the exam, it is important to know that Fabric settings are available under Tenant settings.

2. HELP AND SUPPORT SETTINGS

Users in the organization can go to internal help and support resources from the Power BI help menu.

Mail-enabled security groups will receive email notifications if this tenant is impacted by a service outage or incident.

When users sign up for a Microsoft Fabric trial, they can try Fabric paid features for free for 60 days from the day they signed up. Learn More

When people attempt to publish a report, they’ll see a custom message before it gets published.

3. DOMAIN MANAGEMENT SETTINGS

Tenant and domain admins can reassign workspaces that were previously assigned to one domain to another domain.

4. WORKSPACE SETTINGS

Create Workspaces

Users in the organization can create app workspaces to collaborate on dashboards, reports, and other content. Even if this setting is disabled, a workspace will be created when a template app is installed.

Use semantic models across workspaces

Users in the organization can use semantic models across workspaces if they have the required Build permission.

Block users from reassigning personal workspaces (My Workspace)

Turn on this setting to prevent users from reassigning their personal workspaces (My Workspace) from Premium capacities to shared capacities. Learn More

Define workspace retention period

Turn on this setting to define a retention period during which you can restore a deleted workspace and recover items in it. At the end of the retention period, the workspace is permanently deleted.

By default, workspaces are always retained for a minimum of 7 days before they’re permanently deleted.

5. Information protection

Allow users to apply sensitivity labels for content

With this setting enabled, Microsoft Purview Information Protection sensitivity labels published to users by your organization can be applied. All prerequisite steps must be completed before enabling this setting.

Before enabling sensitivity labels on your tenant, make sure that sensitivity labels have been defined and published for relevant users and groups. See Create and configure sensitivity labels and their policies for detail.

Sensitivity labels and protection are only applied to files exported to Excel, PowerPoint, or PDF files, that are controlled by “Export to Excel” and “Export reports as PowerPoint presentation or PDF documents” settings.

All other export and sharing options do not support the application of sensitivity labels and protection.

To be able to apply labels to Power BI Fabric items, a user must have a Power BI Pro or Premium Per User (PPU) license in addition to one of the Azure Information Protection licenses mentioned above.

Apply sensitivity labels from data sources to their data in Power BI

Only sensitivity labels from supported data sources will be applied.

Please see the documentation for details about supported data sources and how their sensitivity labels are applied in Power BI. Learn about supported data sources

Automatically apply sensitivity labels to downstream content

With this setting enabled, whenever a sensitivity label is changed or applied to Fabric content, the label will also be applied to its eligible downstream content. Learn More

Allow workspace admins to override automatically applied sensitivity labels

Restrict content with protected labels from being shared via link with everyone in your organization

6. Export and sharing settings

Guest users can access Microsoft Fabric
Users can invite guest users to collaborate through item sharing and permissions
Guest users can browse and access Fabric content
Users can see guest users in lists of suggested people
Publish to web
Copy and paste visualsEnabled for the entire organization
Export to ExcelEnabled for the entire organization
Export to .csvEnabled for the entire organization
Download reportsEnabled for the entire organization
Users can work with semantic models in Excel using a live connection
Export reports as PowerPoint presentations or PDF documents
Export reports as MHTML documents
Export reports as Word documents
Export reports as XML documents
Export reports as image files
Print dashboards and reports
Certification
Users can set up email subscription
Guest users can set up and subscribe to email subscriptions
Enabled for the entire organization
Users can send email subscriptions to guest users
Featured content
Allow connections to featured tables
Allow shareable links to grant access to everyone in your organization
Enable Microsoft Teams integration
Install the Power BI app for Microsoft Teams automatically
Enable Power BI add-in for PowerPoint
Allow DirectQuery connections to Power BI semantic models
Guest users can work with shared semantic models in their own tenants
Allow specific users to turn on external data-sharing
Users can deliver reports to OneDrive and SharePoint in Power B

7. Discovery settings

Make promoted content discoverable

Allow users in this org who can promote content to make content they promote discoverable by users who don’t have access to it. Learn More

Make certified content discoverable

Allow users in the org who can certify content to make content they certify discoverable by users who don’t have access to it. Learn More

Discover content

Allow users to find and request access to content they don’t have access to if it was made discoverable by its owners. Learn More

8. APP settings

Create template organizational apps

Users in the organization can create template apps that use semantic models built on one data source in Power BI Desktop.

Push Apps to end users and Push Apps to entire organistion

9. Integration settings

Allow XMLA endpoints and Analyze in Excel with on-premises semantic models

Users in the organization can use Excel to view and interact with on-premises Power BI semantic models. This also allows connections to XMLA endpoints.

Users who have saved Power BI files (.pbix) to OneDrive and SharePoint can share links to those files using Power BI Desktop. Learn More

Users can share links to Power BI files stored in OneDrive and SharePoint through Power BI Desktop

Users who have saved Power BI files (.pbix) to OneDrive and SharePoint can share links to those files using Power BI Desktop. Learn More

10. Power BI visuals

11. R and Python visuals settings

Users in the organization can interact with and share visuals created with R or Python scripts.

12. Audit and usage settings

Users in the organization can see usage metrics for dashboards, reports and semantic models that they have appropriate permissions to. Learn More

Azure Log Analytics connections for workspace administrators

13. Dashboard settings

Users in the organization can add and view web content tiles on Power BI dashboards. Note: This may expose your org to security risks via malicious web content.

14.Developer settings

Embed content in apps

Users in the organization can embed Power BI dashboards and reports in Web applications using “Embed for your customers” method. Learn More

15.Admin API settings

16. Gen1 dataflow settings

17. Template app settings

Publish template apps

Users in the organization can publish template apps for distribution to clients outside of the organization. Learn More.

Install template apps

Users in the organization can install template apps created outside the organization. When a template app is installed, an upgraded workspace is created. Learn More

Install template apps not listed in AppSource

Users in the organization who have been granted permission to install template apps which were not published to Microsoft AppSource. Learn More.

18. Q&A settings

Review questionsEnabled for the entire organization

Allow semantic model owners to review questions people asked about their datA.